Supplier Quality Terms and Conditions

Suppliers are required to maintain a quality control program that assures all supplies, processes, and services furnished conform to contractual requirements. Ampwave Defense prefers that suppliers have a Quality Management System that conforms to the most recent revision of ISO 9001. A supplier that does not have a QMS that is compliant to ISO 9001 will be placed on conditional approval status pending an evaluation of the quality system currently in place. Suppliers of special processes are requested to be NADCAP trained. NADCAP certification of special processes is preferred. Suppliers shall require direct and lower-tier suppliers to comply with quality assurance requirements comparable to those contained in these terms and conditions and on any Purchase Order. Supplier assumes responsibility for the quality of all procured material and workmanship.

Our organization reserves the right to final approval of products, services, methods, processes, equipment and release of products and services.

All special processes must be performed by competent persons.

Communications should be handled through the buyer listed on the Purchase Order.

Our organization reserves the right to control and monitor quality and delivery performance. Failure of a supplier to implement effective corrective actions can result in additional controls over the supplied product or the supplier, including, but not limited to; charge-backs, or additional inventory levels. If these controls are not effective, it can result in the supplier becoming unapproved.

Our organization, or our customers reserve the right to perform verification or validation activities at the supplier’s facilities.

Our organization reserves the right to approve or specify any design and development control, special requirements, critical items or key characteristics.

Our organization reserves the right to designate requirements for test, inspection and verification (including production process verification), including the use of statistical techniques for product acceptance and related instructions for acceptance by the organization.

Supplier is required to adhere to the following, unless the Quality Codes are indicated as not required (NR) on PO –

THE SUPPLIER SHALL ENSURE THAT ITS EMPLOYEES ARE AWARE OF:
  • Their contribution to Product or Service Conformity
  • Their contribution to Product Safety
  • The importance of Ethical Behavior
QC-01 CERTIFICATE OF CONFORMANCE (C of C)

Manufacturer’s and or Supplier’s Certificate of Conformance is required at the time of delivery and must contain, at a minimum, the following:

  1. Seller’s name
  2. The Organization’s Purchase Order Number
  3. Indicate conformance to the drawing/specifications,
  4. Lot/Batch#, or serial numbers, as applicable
  5. The Organization’s part number with Revision level and expiration (if applicable).
  6. If additional information is required, this will be stated on the purchase
QC-02 CERTIFICATE OF ANALYSIS (COA)

Certificate of Analysis is required at the time of delivery. Material supplied shall be accompanied with a Certificate of Analysis (Test Report) indicating compliance with requirements of the material specifications and shall include, at a minimum, the following:

  1. Seller’s name,
  2. The Organization’s Purchase Order Number,
  3. Indicate conformance to the drawing/specifications,
  4. Lot/Batch#, or serial numbers, as applicable,
  5. The Organization’s part number with Revision level and expiration (if applicable),
  6. Test data,
  7. COA signed by the seller responsible employee and title of employee, and
  8. If additional information is required, this will be stated on the purchase
QC-03 CORRECTIVE ACTION REQUEST (CAR)

Seller shall provide statements of cause/corrective action on failures of product, or service on the Organization supplied Corrective Action Request Form. Failure to perform an analysis, complete and return the CAR could result in seller disqualification.

QC-04 LOT TRACEABILITY/RECORDS

The seller must maintain lot and batch control for the products provided on the purchase order. Seller shall securely maintain records for a minimum of 7 years unless otherwise stated on the purchase order. The Organization shall have right of access to these records if required. If the Seller is not willing to keep records per this requirement, then submit the records to the Organization and we will retain them.

QC-05 TESTING, INSPECTION DATA

Testing, inspection or manufacturing supporting data is required to be sent with the sample or manufactured product. The use of Statistical Techniques as applicable. Required information is stated on the purchase order.

QC-06 NONCONFORMING MATERIAL

Supplier is required to notify The Organization and obtain disposition authorization of any nonconforming product that is our property prior to or intended for delivery.

QC-07 CHANGE CONTROL

Supplier cannot make changes to materials, processes, drawing requirements or control factors from those of which approval was based, unless changes are approved by The Organization. Any changes must be submitted to The Organization in writing.

QC-08 SOURCE INSPECTION

Source inspection is required at supplier’s location prior to shipment or at a defined step in the manufacturing process as stated on the purchase order.

QC- 09 RIGHT OF ACCESS

The Organization, its customers and any applicable regulatory authorities maintain the right to review seller’s inspection program, manufacturing processes, including right of access to all facilities. These rights apply at any level of the supply chain.

QC-10 CONFLICT MINERALS

The Organization is committed to complying with Section 1502 of the United States Wall Street Reform and Consumer Protection Act, also known as the U.S. Dodd-Frank Act. Therefore, The Organization requires all components and materials used in our products that contain “Conflict Minerals” (gold, tin, tantalum, and tungsten) must be sourced from “DRC conflict free” smelters. The Organization will periodically request the smelter information of all conflict minerals from the supplier.

QC-10 ITAR / EAR RESTRICTIONS

By accepting this purchase order, the supplier understands that certain goods, data, and/or services to be provided to The Organization, under a contract or purchase order, may be subject to U.S. Government export control laws and regulations including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Goods or data that are subject to export controls and provided by The Organization will be clearly marked as such. Providing access to U.S. export controlled goods, data, or services to non-U.S. persons either in the U.S. or abroad is prohibited without prior written authorization from the U.S. Government.

QC-11 FLOW DOWN REQUIREMENTS

The Organization will notify the supplier of any special requirements, critical items or key characteristics that are required to be flowed down the supply chain.                                                                         These requirements will be stated on the purchase order when applicable.

Requirements for test specimens will be communicated to the supplier through special notation on the purchase order when applicable.

When applicable, the supplier will be required to use The Organizations customer-approved special process sources. These requirements will be stated on the purchase order when required.

QC-12 FIRST ARTICLE INSPECTION

If a first article inspection using AS9102 Aerospace First Article Inspection standard is required for manufactured, assembled or tested product the requirement is stated on the purchase order.

QC-13 SAFETY DATA SHEET (SDS) (Formerly MSDS)

An SDS is required to be sent with the material or product.

QC-14 CALIBRATION OF MONITORING AND MEASURING EQUIPMENT

The laboratory shall be accredited to ISO 17025 General Requirements for the Competence of Testing and Calibration Laboratories and have the specified equipment defined in their scope.

QC-15 QUALITY MANAGEMENT SYSTEM (QMS) REQUIREMENTS

Any special QMS requirements imposed by The Organization will be contained in the purchase order.

QC-16 PREVENTION OF COUNTERFEIT PARTS

The Supplier shall have a defined process in place for the Prevention of Counterfeit Parts

PD-032 REV. 01/26